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If approved, changes would go into effect in mid-May.
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To determine the most cost-effective and efficient way to manage the city’s solid waste disposal, the city issued an RFP to analyze if contracting with an outside vendor would provide cost savings while maintaining high-level quality service for the city.
The city intends to retain ten positions in its Public Works department. Current staff who are not retained will have the guaranteed option to work for the sanitation contractor provided they pass a drug test. The sanitation contractor has pledged to offer compensation packages starting at $17 per hour.
The proposed changes fit well within the adopted budget. Here's the breakdown.
Total amount of funding available for non-sanitation public works personnel in the 2024 General Fund = $681,402
Proposed 2024 Public Works Personnel Costs
$743,629 = Total costs to retain ten positions
- $ 40,000 = Personnel costs allocated to Stormwater Fund to retain yard waste services
- $150,000 = Personnel costs allocated to Sanitation fund
$120,000 = estimated costs of potential landscaping contract
TOTAL: $673,629 (within the 2024 operating budget)
- $ 23,000 (additional potential savings if eliminate facilities' janitorial services
$650,629 (total impact on the General Fund)*
*NOTE: The total costs come to $30,773 under budget.
Moving to the new service structure will give homeowners an annual savings of approximately $220. Here's a breakdown of the costs to households:
SOLID WASTE COSTS
Costs Per Household for Solid Waste Pickup (performed by contractor)
$8.24 (monthly solid waste)
$5.00 (monthly tipping fee to DeKalb landfill)
$8.72 (monthly recycling)
$21.96 month cost/$263.32 annual cost
YARD WASTE COSTS
Annual Costs of Yard Waste Pickup (performed by the city)
$150,000 (annual operating yard waste cost)
+$ 30,000 (capital yard waste cost used to replace yard waste vehicles and equipment)
$180,000 (total yard waste cost)
Cost Per Household for Yard Waste Pick Up (performed by the city)
Total yard waste cost of $180,000 divided by the total number of households (1,640)
= $109.76 (annual cost per household for yard waste)
ANNUAL COSTS/SAVINGS TO RESIDENTS
Total Annual Costs to Residents
$263.52 (Arrow solid waste)
$109.76 (City yard waste)
$373.28 (annual sanitation fee)
Savings to Residents
$596 (current annual fee)
- $373 (proposed annual fee)
$223 (annual savings per household)
Solid waste pickup will change to once a week. Recycling pickup will remain once a week and will accept the same materials: aluminum, flattened cardboard, paper products, and plastic containers labeled 1-5 or 7. Unfortunately, none of the contractors could provide an option for plastic film recycling in the proposals.
The contractor will provide bulk pickups, and the costs for residents will actually decrease. Currently, it costs $50 for a bulk pickup request, and the contractor is proposing a fee of $16.12.
Yes, residents who cannot bring their trash receptacles to the curb for pickup may apply to maintain back door pickup with the contracted vendor.
Yes, but all of the proposals required bagging yard waste.
Outsourcing the landscaping services will enable the city’s greenspaces to be serviced with more expertise, consistency and horticultural skill. Outsourcing landscape maintenance will improve the quality and consistency of maintenance visits.
Public Works personnel will focus on other public works tasks, including planting, pruning, roadwork, sidewalk work, tree work, stormwater work, event support, facilities management and odd jobs.
Local businesses will continue to have the choice to opt-in to commercial solid waste disposal as part of their annual business license renewal. The contractor has proposed multiple commercial options and will perform the solid waste pickup for the businesses. Businesses may contract for a three-day or five-day pickup, which will remain very close to the current price for one-day or four-day service. An option for recycling services will also be available through Arrow.
The contractor will issue a 95-gallon solid waste receptacle to each household along with a recycling receptacle. Households that find they cannot fit all their waste in one trash receptacle will be able to pay the contractor for additional receptacles to meet their needs.
A tipping fee is assessed for organizations dumping solid waste into the county landfill. The current tipping fee for the city is $33/ton. Though the county discussed increasing the tipping fees last year, the county commission has agreed not to change the fees for the three municipalities using the landfill.
The city must pay for the full costs of labor, equipment and facility needs while the contractor is able to defray the same costs over multiple accounts.